District Family History Society
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Privacy Policy

If you choose to browse and use this website, you are agreeing to comply with and be bound by the following terms and conditions of use. If you disagree with any part of these terms and conditions, please do not use our website.

European Union General Data Protection Regulations ( EU GDPR )

The GDPR is designed to help all of us have more control over our personal data, and how is it used.

Who does the information GDPR apply to?

Data subjects, being all visitors and users of any website who are members of the European Union, and therefore who submit personal data. Chesterfield & District Family History Society is the data processor and data controller of this site. You can find out more about this law here

Privacy Policy

Effective from 25th May, 2018

This Privacy Policy sets out how we use and protect information that you may provide when you use this website.  Your privacy is protected and important to us. If you provide identifiable personal information it will only be used to help us fulfil your project requirements.

CADFHS is the Society who collects any personal data submitted through cadfhs.org.

We may update this policy periodically, please check this page to ensure that you are in agreement with any changes. 

What We Collect

Personal information, basically any data that can be used to identify or contact you is collected so we can service your requirements.  This could include your name, address details, email, telephone numbers, or information pertaining to your family history projects. You may also at times be asked to leave a message about your enquiry or contribution.  Websites also collect your IP address through the use of Cookies (find out more about cookies below).

If you opted-in to our mailing list, you may receive occasional emails on important updates or service information. You have the right to opt-out or and have any personal details removed at any time, please email Dena Fanshaw: secretary@cadfhs.org

What We Do With The Information We Collect

Information is saved until the enquiry is dealt with, and then archived with the project or on cloud based systems during your membership period.  We also retain your contact details and information in the emails you have sent, but you can request to have your personal details deleted at any time.

We will not sell, distribute, or lease your personal information to third parties unless we have your express permission, or are required by law to do so. We may use your personal information to send you relevant information about services we offer, or information you need as part of the services we offer. 

Data Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

  • Data is stored on a secure cloud-based server or on a secure, password protected computer with limited user access.
  • Sending information over the internet is generally not completely secure, and we can’t guarantee the security of your data while it’s in transit.  Any data you send is at your own risk.
  • We have procedures including passwords, restricted access and other security features in place to keep your data secure once we receive it.
  • CADFHS will NEVER pass on your personal data to third parties without first getting your explicit consent.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

      • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used for direct marketing purposes
      • If you have previously opted-in to a mailing list, or provided other information, you can find out what information we hold, and ask us to remove or not to use any of it, by writing to or emailing us at webmin@cadfhs.org.
      • You may request details of personal information which we hold about you.
      • If you believe that any information we are holding on you is incorrect or incomplete, please write to, or email us as soon as possible at webmin@cadfhs.org. We will promptly correct any information.

Google Analytics

User and Event Data Retention

User-level and event-level data associated with Google Analytics cookies is retained for 14 months and then automatically deleted.

IP Anonymization 

We have implemented IP Anonymization, simply put, the last three digits of your IP address are set to zeros in memory shortly after being sent to the Analytics Collection Network. The full IP address is never written retained, or written to disk.


How and Why Websites Use Cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. 

  • Cookies allow a range of functions, such as analysing web traffic through tools such as Google Analytics, letting you know when you have visited a particular page or site before, or as as an example, can prevent this popup appearing every time you visit a page on this site for a given period of time.
  • A Cookie in no way gives us access to your computer or any information about you, other than data you choose to share with us.
  • Cookies remember your likes, dislikes, and other preferences, so your visit can be tailored to provide you with a better website experience.
  • You can choose to accept or decline Cookies. Most web browsers automatically accept Cookies, but you can decline Cookies by modifying your website browser settings, this will prevent you from taking full advantage of the websites functionality.

What can I do to control how Cookies are used?

You can use your web browser to:

  • delete all cookies
  • block all cookies
  • allow all cookies
  • block third-party cookies
  • clear all cookies when you close the browser
  • open a ‘private browsing’ session
  • install add-ons and plug-ins to extend browser functionality
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